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Calendars

Project calendars

Most larger projects have their own Google Calendar, which is often created by the Project Manager. This allows for easy visibility - and editing capacity - to project events for all team members.

Calendar creation tips

  • Upon calendar creation, name the calendar to align with the client, unless there are concurrent projects for the client
  • Edit all events on the project calendar instead of personal calendars
  • Settings: Auto-accept invitations > Automatically add all invitations to this calendar
  • Settings: Access permissions > Make available for CivicActions > See all event details
  • Settings: Share with specific people > Invite all CivicActions project team members to the calendar
  • Direct team member should be able to > Make changes to events
  • Settings: Share with specific people > Invite delivery and Ops team members as appropriate to the calendar
  • Indirect team members should be able to > See all event details
  • It is typical that clients are invited to events on a project calendar

Contractual Calendar

All Project Managers also have access to the Contractual Dates calendar, whose purpose is to highlight start and end dates for all projects.


This page was last updated on December 4, 2023.